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Bylaws & RulesBylaws
Rules
Cottage Grove Athletic Association Traveling Soccer Division Rules Date: 8-1-2007 Voted on and amended by Traveling Soccer Board A. Fee and Season Structure 1. All forms of payment given to Cottage Grove Athletic Association Traveling Soccer Division (CGAATSD) shall be deposited into the associations account within a reasonable amount of time. 2. Information provided on registration forms may be provided to other organizations (i.e. Minnesota Youth Soccer Association (MYSA) Footholde). 3. The CGAATSD season starts in the spring MYSA season and ends on the last day of the fall MYSA season. There shall be registration fees assessed for each of the two MYSA seasons. 4. CGAATSD Board shall set a fee structure prior to sign-ups. A late fee may be assessed after the last scheduled registration dates have been held and shall only be accepted if openings are available on a team or there are enough new sign-ups to form a new team. 5. Players injured after selection to or placement on a team shall not be entitled to any form of a refund with the exception of a medical release and Board approval. Only a partial refund will be considered. 6. Head Coaches shall receive a registration fee discount of 50% for the spring MYSA season for one child. Board Members shall receive a registration fee discount of 100% for the spring and fall MYSA seasons for one child. All registration fees shall be paid in full up front and the discount given after the season is completed. Head coaches and Board members that step down during the current MYSA season shall forfeit said registration fee discount. No discount will be given for the fall MYSA season for coaches. 7. A head coach’s refund is also contingent upon the timeliness, condition & contents of the equipment bag turned in at the end of the season. 8. Players that have been placed on a team are not entitled to any form of a refund. Placement on a team is defined as “placement on a viable team” (see rule F.12) Players that are cut due to no team available or a team not fully formed will be issued a full refund. B. Additional Fees 1. The soccer Board shall be permitted to assess additional fees under extenuating circumstances. 2. CGAATSD may hold a yearly fundraiser in order to supplement the clubs costs. Each family is expected to participate. For multi player families, the responsibility will be assigned to the youngest players’ team. If the board chooses to participate in a fundraiser, each family is responsible for their portion of the liability. C. Tournament Funding and Fees 1. A team meeting needs to be held with a 2/3 majority rules that shall approve any extra funds spent on soccer activities. All parents shall be required to pay their portion, which shall be divided evenly among all players if the majority of the parents approve the dollar amount to be spent. 2. No training can be required to attend before April 1st unless approved by the Board, The Board shall only approve if all parents sign a waiver that they agree to pay. 3. All families are required to volunteer a minimum of 4 hours of time at the annual Runnin’ with the Wolves Tournament or any other board determined club activity. For multi player families, the required hours will be assigned to youngest players’ team. D. Player Participation 1. Any child who lives within the boundaries of Cottage Grove, St Paul Park, Grey Cloud Island or Newport. 2. Any child who attends school within Cottage Grove, St Paul Park or Newport. 3. Any child that lived in and played soccer in Cottage Grove, St Paul Park, Grey Cloud Island or Newport will be allowed to play and considered a community player if they move outside the area. 4. Other players shall be allowed to play on traveling soccer teams if they do not prevent a child covered in D1, D2 or D3 from playing on a team. 5. Players that are not registered to a team and wish to participate in off-season training will be required to fill out a “Training Registration Form” and will pay a separate fee to be set by the Board on a yearly basis. E. Coach Selection 1. Traveling Soccer Board shall appoint all traveling coaches after receiving evaluations and discussion that may include an interview. The Director of Coaches shall formulate at least one team coach evaluation for each MYSA season and make sure all parents, players and referees receive one. All evaluations become part of the coach’s permanent file held by CGAATSD. 2. Coaching candidates shall fill out a coach information sheet to be considered for a coaching position for that MYSA season. 3. Director of Coaches and other Board members shall monitor all coaches during the traveling soccer season. 4. CGAATSD shall not pay any coach to perform coaching duties. Parents can give a monetary gift to the coach if they desire. 5. All coaches have to carry at least a MYSA “E” license or equivalent in order to be considered for a head coaching position. 6. Premier team coaches shall be required to have a MYSA “D” license or equivalent in order to be considered for a head coaching position. 7. Any Head coach shall only head coach one team during a MYSA season. The Board may make an exception in the event that a team is in need of a coach and there is no other qualified candidate available. 8. The club will only cover the cost of 2 assistant coach’s passes for each team. 9. One assistant coach shall be required to have a MYSA “E” license or equivalent in order to be considered for an assistant coach position. 10. All board members can vote in the coach selection process unless they are applying to be a head coach in which case they would be excluded from that team’s interview and final board approval for the head coach of that team. 11. All required MYSA license classes shall be reimbursed by CGAATSD to head coaches and assistant coaches after completing and passing the class. F. Team Selection 1. Roster size shall be set with head coach’s input with final approval made by the Board. 2. Roster sizes shall adhere to MYSA rules. 3. All team formation shall be done from the MYSA spring season sign-ups. Players wanting to play the fall MYSA season shall need to sign-up during spring sign-ups and tryout if they want to be considered for the higher-level team. Late sign-ups for fall shall be done but only for available roster spots or formation on another team if the numbers dictate. 4. Tryouts for traveling soccer teams shall be held only in age groups that have enough players to form multiple teams or cuts have to be made to conform to MYSA roster guidelines. a. Where cuts of players shall be made a minimum of two (2) independent evaluators shall be used plus appointed coaches for the age group may observe the tryout. b. Where cuts shall be made a minimum of two (2) separate sessions on different days shall be held. Cuts shall not be made until after the second session. c. The evaluators rank the players from 1 to total number of participants. Depending on the team size the locked players, (players that are locked to that team), coach’s selection and bubble fluctuate.
d. Goalies are exempt from being locked out if taken as a goalie and shall play goalie at least 50% of their playing time. Only one goalie exemption shall be awarded per team with the selection coming from on of the coach’s picks. Goalie exemption selection has to be someone that is a proven goalie from the past season. e. Only players trying out shall be charged the cost for the tryouts. 5. Players must attend a minimum of one of the tryout sessions set forth by the Board. Failure to make all tryout sessions could drop that player to the bottom team or cut if the numbers dictate. Exceptions to this rule shall be considered by the Board for medical reasons with the proper medical documentation and shall have Board approval. Other exceptions to this rule must be presented to the Board in the form of a formal request and shall be considered based on what is in the best interest of the club, team and /or individual player. 6. All unpaid money to CGAATSD has to be paid in full before participating in tryouts. 7. All tryout results need to be sealed by the evaluators and signed over sealed envelope brought to the next meeting by the Board member in charge of tryouts. Envelope shall be opened in front of all Board members at meeting with the required quorum for a vote to be taken. 8. Team classification for playing level in MYSA shall be determined by MYSA rules. Teams petitioning to change their level of play need to have Board approval before petition can be submitted to MYSA. The required petition must be filled out by head coach and submitted to the Board in a timely manner in order for the board to review the coach’s rationale at a monthly board meeting. 9. All head coaches shall have a team meeting with parents before the season begins (season begins means before any practices or games take place) 10. All head coaches shall contact all players on their team within 7 days of receipt of the team roster supplied by CGAATSD. 11. Any player cut from playing shall be called within 7 days of the final roster decisions and made by the Vice President of CGAATSD. 12. Teams that are not fully formed at the time coaches receive their rosters will not be considered viable teams until we have met the required minimum number of players as determined per MYSA guidelines. U9/U10 – Required minimum – 8 players U11/U12 – Required minimum – 10 players U13/U19 – Required minimum – 11 players The Board will give teams that are not viable every opportunity to make a viable team within the timeframes allowed per MYSA guidelines at which time the Board will determine whether the team is viable or not. 13. Recruiting is the responsibility of the coaches, teams and players. The Board will make every effort to recruit and offer support to these efforts but cannot be solely responsible for the filling of teams. G. Playing of the Game 1. The basic rules and regulations put forth by MYSA shall be followed with the following amendments: a. Except for disciplinary reasons, which could include not going to practices, coaches must play players who attend the games an equivalent of one quarter of the game. The only exception to this would be if the team is participating in an international tournament, which provides for limited substitution rule. Every player would then be required to play one quarter of a game equal to the number of games of the tournament, i.e. the team plays four games in the tournament, each player would have to have had playing time equal to one full game. Coaches shall explain this situation to parents and players. b. All traveling team participants whether in MYSA league play or tournament play are representatives of Cottage grove and shall wear in their entirety CGAATSD issued uniforms, which cannot be modified without Board approval. This shall include but not limited to name on the back of the uniform, patches, sponsors, etc. c. The referees, which are defined as a center and assistant game officials, are a vital part of our soccer community. No coach or parent shall use loud or foul language during or after a game towards these game officials. Coaches can ask for clarification of a call/non-call or voice concern over a call/non-call but this needs to be done in a professional and appropriate manner. Belittling or carrying on about a call made by the referees will not be tolerated. The hand shake before or after the game shall be the only physical contact with any game officials. H. Players Moving Up 1. All players shall play in their age group with the following exceptions: a. If there is no team in an age group, players may tryout for the team in the next highest age group. b. Players with August birthdays as well as younger players may play with their school grade group. c. Players moving up shall only be considered by the Board to fill teams or not to cut a player from playing. d. Any player can tryout for one age group above them but will only be placed on the higher team if that player is a lock on that team. Any player that wants to be considered for their age group has to go to and pay for that tryout session as well as the higher age group one. Any player that wishes to tryout for one age group above needs to indicate that on their registration form. I. Registration and team Fines 1. Player pass shall not be given to a coach if any and all outstanding money owed to CGAATSD is not paid in full. 2. MYSA fines assessed to a team or coach shall be the responsibility of that team to pay (i.e. failure to call in game score, forfeiting of game, cleanup at State Tournament, etc.). Fine shall be divided by number of players plus head coach to determine players and head coaches share. 3. Teams that reschedule home games without 72-hour notice to Referee Coordinator shall be responsible to pay referees for the game that was originally scheduled. 4. All over rostered players on a team shall be responsible to pay full registration fees. J. Board Meeting Rules 1. Vice President sets the agenda but follows the following format: a. Call meeting to order. b. General Membership can bring concerns or comments to Board with 15 minutes total given to this section. c. Each Board position gives update for their respective position. The Treasurer shall bring financial recap for the month and year to date information on a monthly basis. The Secretary/Registrar needs to distribute the last meeting’s minutes and Board has to approve them. d. Old Business. e. New business. f. Adjournment. 2. All meetings have to have minutes taken with accurate details and filed. 3. All meetings follow Roberts Rules of Order with the Vice President presiding over the meeting. The Secretary/Registrar shall preside over the meeting in the absence of the Vice President. 4. All Board members shall be required to attend 75% of all Traveling Soccer Board and General Membership meetings. Attendance shall be defined as 75% of the total time of each meeting. Secretary/Registrar shall note in all minutes’ attendance of Board members and note the time if anyone leaves early. K. Discipline for Infraction of the Rules and Coaches Code of Conduct 1. Coaches or parents who break any of CGAATSD rules shall be notified to appear before the Board to respond to the infraction. Ruling by the Board (simple majority) that a rule has been broken in the minimum of a written warning or the maximum of a one-week suspension from all CGAATSD games and practices would be decided and enforced by the Board. 2. Coaches or parents who have two or more written warnings in their file from the last two years shall have a minimum of one week suspension from all CGAATSD games and practices to a maximum of one year suspension decided and enforced by the Board. 3. Board members who break any of CGAATSD rules shall be notified to appear before the Board to respond to the infraction. Ruling by the Board by 2/3 majority that a rule has been broken, the accused Board member shall be suspended for one month (30 days) of Board activity and all CGAATSD games and practices.
4. Board members who have been found to be in violation of K3 two or more times shall be suspended from all CGAATSD activities until the next General Membership meeting. The Board member’s status shall be voted on by a simple majority vote by the General Membership whether the accused Board member should continue serving on the Board.
BYLAWS COTTAGE GROVE ATHLETIC ASSOCIATION SOCCER DIVISION As Amended – October 7th, 2007 ARTICLE 1.0 NAME 1.1 This organization shall be known as the Cottage Grove Athletic Association, Inc., Soccer Division. 1.2 This organization shall be composed of both a Recreational League Soccer Division and a Traveling League Soccer Division. ARTICLE 2.0 OBJECTIVES 2.1 This organization will respond to the objective of the Cottage Grove Athletic Association (CGAA) as listed in Article 2 of the CGAA By-Laws, with emphasis toward organizing and promoting the CGAA soccer program. 2.2 The objective of the Recreational League Division is to provide a soccer program that is instructional in nature and is available to all registrants. The objective of the Traveling League Division is to provide an opportunity for a higher level of instruction and competitive soccer in accordance with MYSA and USYS. ARTICLE 3.0 MEMBERS 3.1 Any adult actively participating in the soccer program shall be considered a member of their respective Soccer Division(s) and be entitled to vote at that Soccer Division’s meetings. ARTICLE 4.0 OFFICERS 4.1 The Board Members of each Soccer Division shall administer and manage both property and organization, subject to the will of that Soccer Division’s general membership and the overall policy of the CGAA. 4.2.1 Each Board Member shall be responsible for forming their respective committee if a committee is desired. The names of the committee members shall be submitted to their respective Soccer Board by the first day of January each year. No approval is necessary. 4.2.2 No more than one member from a current household may serve on the same Soccer Board of a Division. 4.2.3 No Board Member may hold more than one board position in the association concurrently. 4.3 Those members qualified to vote under article 3.0 shall elect to their respective divisions, board positions whose terms have expired. Recreational league elections shall be held at the October general membership meeting and the Traveling league elections shall be held at the October general membership meeting. The President’s election shall be held at the October general membership meeting. All new positions shall take effect the 1st day of the month following the election. At the last general membership meeting prior to each division’s election month, perspective board member candidates shall have their intentions announced to be placed on the ballot for voting at the next scheduled meeting. Candidates not announced at the general membership meeting prior to elections shall not be eligible for election. 4.4 If a vacancy should occur in a board position, it shall be filled by a person nominated to the position by the respective Division’s Board Members and voted on by the general membership at the next general membership meeting. This person shall then serve the remaining portion of the term of office. 4.5.1 The following Board Members of the Recreational League shall be elected in odd numbered years: Vice President, Director of Coaches and Special Events; in even numbered years they shall elect: Secretary, Treasurer and Fields and Equipment. 4.5.2 The following Board Members of the Traveling League shall be elected in odd numbered years: Secretary, Treasurer, Director of Fields, and Equipment Coordinator, in even numbered years they shall elect: Vice President, Director of Coaches, Publicity and Special Events and Registrar. Only an equal number of Traveling Soccer’s current board members may vote on soccer related issues at general membership meetings equal to the current number of Grove Soccer voting board members. 4.5.3 The president shall be elected in odd numbered years. This candidate should be experienced in both divisions by either coaching or having players playing. 4.6 In the event that the president cannot fulfill the term, both boards by a majority vote shall nominate a new president to be voted on at the next general membership meeting. The new president shall complete the term. 4.7 President 4.7.1 Preside over all meetings of both soccer division general memberships and their board members. 4.7.2 Enforce all laws, rules and regulations of the Association. 4.7.3 Provide coordination required between CGAA and their Soccer Divisions, attending all CGAA board meetings and conveying official correspondence. 4.7.4 Communicate as necessary with organizations outside of Cottage Grove and edit the Soccer Division’s newsletter prior to printing. 4.7.5 A member ex-officio of all committees. 4.7.6 Shall be a resident of Cottage Grove, St. Paul Park, Newport or Grey Cloud Island. 4.7.7 Provide coordination and unity between Traveling and Recreational divisions of CGAA soccer. 4.7.8 The secretary of each division shall deliver to the president all the meeting minutes in a timely manner. 4.7.9 Shall be responsible for managing the soccer portion of the C.G.A.A. gambling fund. 4.8 Board Members 4.8.1 The Board member positions outlined under articles 4.9 through article 4.21 of these by-laws will perform the described duties for their respective league division. 4.8.2 Each respective board member in each respective division shall work in coordination with their counterpart in the other division. 4.9 Vice President of Recreational Soccer 4.9.1 Shall perform the duties of the president within their respective division in the absence of the president. 4.9.2 Chair the Rules and Grievance committee which is responsible for the formulation and interpretation of all rules and regulations. This committee is mandatory. 4.9.3 Shall monitor the effectiveness of the rules and regulations. 4.9.4 The committee shall hear and bring to the respective board their recommendation on grievances for board action. 4.9.5 Shall recommend to the board penalties for rules violations. 4.9.6 Shall recommend modifications to existing rules and regulations. 4.9.7 Shall oversee the annual player draft for the recreational league. 4.10 Secretary of Recreational Soccer 4.10.1 Shall perform all duties of the vice president in their absence. 4.10.2 Chair the Publicity and Schedules committee which is responsible for publicizing soccer news and scheduling all games and practice sessions. The secretary shall be responsible for conveying to their soccer board any recommendations of the committee. 4.10.3 Shall publicize program events and edit the Soccer Division newsletter. 4.10.4 Shall develop all game and practice field schedules. 4.10.5 Shall record game results and maintain league standings. 4.10.6 Shall prepare press releases and document program achievements. 4.10.7 Shall arrange for team pictures. 4.10.8 The Secretary shall record and keep minutes of all soccer board and general membership meetings. 4.11 Treasurer of Recreational Soccer 4.11.1 The Treasurer shall perform all the duties of the Secretary in the absence of the Secretary. 4.11.2 Chair the Budget and Finance committee which is responsible for the preparation of the annual program operating budget and the determination of a fee schedule for participants. The Treasurer shall be responsible for conveying to their Soccer Board the recommendations of the committee. 4.11.3 Shall oversee and monitor program expenditures. 4.11.4 Shall conduct the annual sign-up and registration drive. 4.11.5 Shall prepare and submit to the Soccer Board at each meeting an updated budget for approval. 4.11.6 The Treasurer shall maintain all financial records. 4.11.7 The Treasurer shall approve small expenditures as outlined in article 7.0 . 4.12 Coaches of Recreational Soccer 4.12.1 Chair the Coaches Committee which is responsible for the recruitment of coaches, assistant coaches and be responsible for conveying to their Soccer Board the recommendations of the committee. 4.12.2 Shall train coaches and assistant coaches. 4.12.3 Shall develop continuing education and training programs for the coaches. 4.13 Fields and Equipment of Recreational Soccer 4.13.1 Chair the Fields and Equipment committee which shall select and recommend the acquisition of all equipment and supplies including uniforms, balls, nets, trophies, patches, etc. The Fields and Equipment Board Member shall be responsible for conveying to their Soccer Board the recommendations. 4.13.2 Communicate with the city to insure that all playing fields are properly maintained. 4.13.3 Communicate with the city to insure that all playing fields are properly marked and equipped. 4.13.4 Shall maintain all program equipment. 4.14 Tournaments and Special Events of Recreational Soccer 4.14.1 Chair the Tournaments and Special Events committee which shall be responsible for planning and organizing all tournaments and special events (fund raisers, playoff games, etc.). The Tournaments and Special Events Board member shall be responsible for conveying to their Soccer Board any recommendations . 4.14.2 Shall conduct all such events. 4.15 Referees 4.15.1 Scheduler shall be appointed by the respective board. Senior Scheduler will be the coordinator. 4.15.2 Coordinator shall be responsible for having referees State certified, handle referee complaints and communicate general policy and pay with the respective boards. 4.15.3 Coordinator shall be responsible to provide a listing of referees with their qualifications as to capability to both boards for use in scheduling. 4.15.4 Shall conduct survey to get feedback on referees and maintain records on each referee. (Traveling Only) 4.16 Vice-President of Traveling Soccer 4.16.1 Shall perform the duties of the president within their respective division in the absence of the president. 4.16.2 Chair the Rules and Grievances Committee, which is responsible for the formulation and interpretation of all rules and regulations. This committee is mandatory. 4.16.3 Shall monitor the effectiveness of the rules and regulations. 4.16.4 The committee shall hear and bring to the respective board their recommendation on grievances for board action. 4.16.5 Shall recommend to the board penalties for rules violations. 4.16.6 Shall recommend modifications to existing rules and regulations. 4.16.7 Shall publish the annual calendar of events with input from each board member. 4.16.8 Shall oversee the tryouts and team formation for each season. 4.16.9 Shall oversee website to make sure it is working and update bylaws and rules, calendar, board members and tryouts. 4.16.10 Shall attend all MYSA general membership meetings. 4.17 Secretary of Traveling Soccer 4.17.1 Shall perform all duties of the Vice President in their absence. 4.17.2 Shall perform all duties of the Registrar in their absence. and location for registration for each season. The Secretary and Registrar Board Member shall be responsible for conveying to the Soccer Board the recommendations of the committee. 4.17.6 Shall record and keep meeting minutes of all soccer board and general membership meetings.
4.18 Treasurer of Traveling Soccer 4.18.1 Chair the Budget and Finance Committee which is responsible for the preparation of annual program operating budget and the determination of a fee schedule for participants. The Treasurer shall be responsible for conveying to the Soccer Board the recommendations of the committee. 4.18.2 Shall over see and monitor program expenditures. 4.18.3 Shall prepare and submit to the Soccer Board at each monthly meeting an updated financial report for approval. 4.18.4 Shall maintain financial records. 4.18.5 Shall approve small expenditures as covered in article 7.0. 4.19 Director of Coaches for Traveling Soccer 4.19.1 Chair the Coaches Committee, which is responsible for the recruitment of coaches, assistant coaches and be responsible for conveying to the Soccer Board the recommendations of the committee. 4.19.2 Shall train coaches and assistant coaches. 4.19.3 Shall develop continuing education and training programs for the coaches. 4.19.4 Shall appoint a boys and girls league coordinator with respective board approval. 4.19.5 Shall conduct survey to get feedback on the coaches and maintain record on each coach. 4.19.6 Shall maintain coach's corner information on the website. 4.20 Director of Fields for Traveling Soccer 4.20.1 Shall perform all duties of the Equipment Coordinator in their absence. 4.20.2 Shall communicate with the City to insure that all fields are properly maintained. 4.20.3 Shall communicate with the City to insure that all playing fields are properly marked and equipped. 4.20.4 Shall develop all game and practice field schedules. 4.20.5 Shall maintain field information on the website. 4.21 Publicity and Special Events of Traveling Soccer 4.21.1 Chair the Publicity and Special Events Committee, which shall be responsible for planning and organizing publicity, tournaments and special events. The Publicity and Special Events Board Member shall be responsible for conveying to the Soccer Board any recommendations. 4.21.2 Shall publicize program events and edit the Soccer Division newsletter. 4.21.3 Shall prepare press releases and document program achievements. 4.21.4 Shall maintain news, accolades and tournament areas on the website. 4.21.5 Shall oversee the Tournament Director and committees under them to ensure expenses are managed for profitable tournaments. 4.21.6 Shall market to the community to increase the numbers of players in the traveling program. 4.22 Registrar of Traveling Soccer 4.22.1 Shall perform all the duties of the Secretary in their absence. 4.22.2 Shall oversee team, player, coach and board member registration and submittal to league. 4.22.3 Shall create and maintain player passes. 4.22.4 Shall create and maintain team rosters. 4.23 Equipment Coordinator for Traveling Soccer 4.23.1 Shall perform all duties of the Director of Fields in their absence. including uniforms, balls, nets, trophies, patches, etc. The Equipment Coordinator Board Member shall be responsible for conveying to the Soccer Board their recommendations. 4.23.4 Shall work with coaches to ensure that coaches equipment bags are distributed and collected in a timely manner and inventoried after collection. ARTICLE 5.0 GENERAL MEMBERSHIP MEETINGS 5.1 There shall be no fewer than four Soccer Division general membership meetings per year. This membership meeting schedule shall be established for the following year at the annual meeting in November. General membership meetings shall be held in April, August, October and November. 5.1.1 Additional meetings may be called by the Board Members at any time with ten days notice to be given to the general membership. Official notification of general membership meetings shall be published in the South Washington County Bulletin and/or the Goal Kick. 5.2 All matters concerning Soccer Division policy shall be decided by a vote of the membership and no motion shall be carried without favorable vote from the majority of those members present at a duly constituted meeting. 5.3 Six members shall constitute a quorum at any meeting and a majority vote of those present shall govern the administration of the Soccer Division programs 5.4 Robert’s Rules of Order shall govern the proceedings of all meetings except where same conflicts with the CGAA by-laws. 5.5 These articles pertain to each division respectively. ARTICLE 6.0 BOARD MEMBERS 6.1 Board meetings may be called at any time by the President or upon requests of at least two board members. 6.2 The Board Members shall handle matters designated to them by the Soccer Division bylaws and matters that arise between membership meetings. Any changes in rules must be reported and approved at the next general membership meeting. 6.3 In the event of emergency situations, and only where time is of the utmost importance, the President or the Vice President may conduct Soccer Board business over the phone. Any votes or official action taken shall be recorded by the Secretary. 6.4 A majority of the Board Members of the respective Soccer Divisions shall constitute a quorum at any board meeting and a majority vote of those present shall govern. 6.5 These articles pertain to each division respectively. ARTICLE 7.0 BUDGET ADMINISTRATION / GAMBLING FUND 7.1 All requests for the expenditure of non-budgeted funds over $500.00 must be accompanied by the approval of the Board Members, with a simple majority vote required. 7.2 All requests for expenditures of non-budgeted funds less than $500.00 must have the approval of the Treasurer. 7.3 Any significant changes or deviations from the most currently approved budget must be done with the approval of the Board Members. Simple majority vote required. 7.4 All income and expenditures, regardless of the amount, are to be a matter of record. 7.5 Each Soccer Division Treasurer shall initiate and oversee the expenditure of their Division’s funds. 7.6 The president, in conjunction with the vice presidents, will oversee the administration of the gambling funds. 85% of the gambling funds shall be designated by a written plan. 7.7 The president will report the current balance of the gambling fund and any expenditure at each general membership meeting. 7.8 Any requests for expenditure of gambling funds will be given to the president to present to the main C.G.A.A. board. All requests will include the vendor, amount, purpose and a copy of the board meeting minutes approving the expenditure. 7.9 The president will maintain records showing all expenditures made by both leagues. These files will be maintained at the main C.G.A.A. offices in the soccer division files. 7.10 At the annual disbursement of gambling funds, the president will divide the funds utilizing the following formula between recreational and traveling leagues. One third will be divided equally between the two leagues. One third will be divided based on the number of participants as registered with C.G.A.A. One third will be divided between the two leagues based on the annual costs as reported in their annual financial report. ARTICLE 8.0 PROGRAM PARTICIPANT SUSPENSION 8.1 The Soccer Board shall have the authority to suspend from active participation any player or member whose conduct is detrimental to the best interest of the sport. Such a suspension shall be made upon the recommendation of the Rules and Grievances committee and by a two-thirds vote of the Soccer Board. 8.2 No member shall be suspended without an opportunity to appear before the Rules and Grievances committee where that member may present his/her position. 8.3 The Rules and Grievance committee, with a two-thirds vote, shall have the authority to recommend suspension of any player or coach for rules violations for Board action. 8.4 Rules and Grievance Committee and Procedures. 8.4.1 The purpose of the Rules and Grievance Committee is to gather and evaluate information based on the grievance received, make a finding as to validity of grievance, and make a recommendation whether or not discipline is warranted and what that discipline should be if it is warranted. 8.4.2 Committee members will be persons wishing to serve on the Rules and Grievance Committee by submitting their name to CGAASD Board on or before September 1 of each year, for a term of one year. Those individuals who submit their names will be confirmed by the Vice-Presidents of the Soccer Divisions and placed in a pool for selection on the Committee as defined below. Requests for names will be published in the Goal Kick and Wolfpack Express. There shall be a minimum of 8 individuals in the pool. If less than 8 volunteer, the Vice-Presidents will be responsible to recruit individuals to fill the pool. 8.4.3 The Rules and Grievance Committee will consist of four persons from the pool as defined in 8.4.2 and the Vice-President of the division to which the grievance is based. The Vice-President will serve as chair for the committee. The Vice- President will make the determination of any conflict of interest for each committee member. The Vice-President will excuse them self from the committee if they are a relative of the accused or accuser with the Vice- President of the other division to take over the committee. 8.4.1 Procedures: • Any grievance must be submitted to the Vice-President of the respective board, in writing on the grievance form, within seven days of the alleged offense. • Upon receipt of the written grievance form, the Vice-President will randomly select four names from the committee pool and notify those individuals immediately of their selection. The first meeting of the committee must be setup within four days. • The Vice-President will contact by phone and also send, via certified mail, a letter to the grievant, to the person to whom the grievance is brought against and to the President outlining the date, act and name of the person filing the grievance and the procedure to take place. • The Committee must gather the facts from both sides, including any witnesses to the matter, and determine if there is merit to the grievance, within seven days of receipt of the grievance form. • The Committee’s finding will be presented to the respective board to which the grievance was based and recommendations of any disciplinary action. • The board will then determine what disciplinary action, if any, is warranted within three days and so state in a letter to the accused and accuser. 8.4.4 Appeals: • Must be submitted to the Vice-President within two days from the date the decision was communicated. • An appeal will only be valid if there is new information or proof that the defined process was not followed. If the respective Soccer Board determines the appeal has merit, the entire process will start again with the committee being filled from different individuals from the pool. • All rulings and disciplinary action by the Board will be final after the grievance and appeal process has been completed.
8.5 These articles pertain to each division respectively. ARTICLE 9.0 AMENDMENTS 9.1 For these by-laws to be amended or repealed the following stipulations must be met. 9.1.1 Changes must be recommended to the Soccer Association memberships by a committee appointed or formed by the President, a Board Member, or by a motion submitted in type written form by any member at a general membership meeting. 9.1.2 Bylaw changes must have one reading at a scheduled Soccer Division membership meeting prior to the scheduled Soccer Division membership meeting at which time the vote will be held. No amendments will be allowed on proposed bylaw changes at the meeting when the vote is taken. 9.1.3 A two-thirds majority vote will be necessary by both memberships to carry any motion requesting any changes or additions to the bylaws. ARTICLE 10.0 EFFECTIVE DATE 10.1 These bylaws shall become effective upon approval of the Soccer Division membership. CERTIFICATION We hereby certify that the Cottage Grove Athletic Association, Inc., Soccer Division general membership approved these bylaws by a two-thirds majority vote at the General Membership meeting held in June 2004. These bylaws supersede any previously approved bylaws or amendments. Brad Bacon Attested to by CGAA Soccer President
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